This kind of follow up letter can be suitably applied for tracing out the status for any pending tenders, rendering after sales services, business dealings etc. As the name suggests follow up suggests taking updates through a letter to be drafted with allusion to any previous correspondence, or any proposals to be completed. This would specify the reminder to complete the pending task, to take any further proceedings for any balance payments of sales transactions to be briefed up.
To,
Mr. Abhijit Ponkshe,
Sales Marketing Executive,
PVC Associates.
BKC Complex area,
Andheri Link Road.
20th Sept’ 2010.
Subject: Follow up letter for transaction details of Sales Invoice no. PVC 894658.
Dear Sir;
I, the undersigned representative on behalf of KFCS Associates Pvt Ltd; would in relation to the above subject, seek to inform you about the lapse of the warranty period within the next couple of weeks. In accordance with the products delivered by us on your purchase request; it is a type of reminder cum follow up to ensure you that you will renew our annual maintenance contract only if you are pleased with our services. We assure full co-operation in the after sales follow-up and services & look forward for your positive response.
Thanking You,
Sincerely,
Viraj Patil